Productivity – Google Calendar is more than a simple calendar. Here’s how it works for me.

I create different calendars and use them for different purposes like:

Do/Done list: In this calendar I write what I have to do everyday. What I can’t accomplish in a certain day is moved to the next one or to a different date. At the end of each day I have a list of tasks that I completed and a list of upcoming tasks that I’ll have to take care of in the next days/future. I usually mark the entries in this calendar as ‘all-day’, I don’t set specific time or place.

Meetings: In this calendar I save all my meetings – virtual (via Skype, Adobe Connect, Cisco, Google Hangout etc.) and in the real world (face to face). All the entries have detailled information about place (for virtual meetings I mention a specific URL or on which platform they’ll run), time (including the corresponding time for participants that live in other countries. Here’s a handy tool that can help you setup your meeting time) and alarm notifications.

Use hastags (#): Google calendar is searchable. By using hashtags in your calendar entries it will be easier for you to search and keep track of certain items/lists over time. I use #tags for all sort of activities in my calendars (work, sport, shopping, etc.)

As you probably noticed in the first screen-shot (above) some of my calendars are named as ‘project…’. In the next post dedicated to tools I’ll share how you can use Google Calendar to help you with your project management. Stay tuned by subscribing to this RSS feed!

Did you know that you can manage and sync all your calendars on the go? You might find interesting:

• Why and How to Sync Google Calendar – iCal – iPhone
• How to use Google Calendar as Project Management Tool

How do you use Google Calendar? Share your tips and ideas in the comments or via a quick “comment-ready-tweet” @vascellari!

Andrea

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